City of Maple Valley, Washington

ANNOTATED AGENDA

MAPLE VALLEY CITY COUNCIL

REGULAR BUSINESS MEETING

DECEMBER 10, 2007

Tahoma School District

Central Services Facility

25720 Maple Valley Highway

1. CALL TO ORDER: 7:00 p.m.

2. FLAG SALUTE/ROLL CALL

Boy Scouts Matthew Allyn, Troop 945, and Allen Kaci, Troop 711, led the flag salute and the Clerk called the roll. All Councilors were present: Glenn Smith, Dave Pilgrim, Noel Gerken, Victoria Laise Jonas, Linda Johnson, Deputy Mayor Jim Flynn, and Mayor Laure Iddings.

City Attorney Christy Todd was also present.

3. PUBLIC COMMENTS

Cheryl Castagna commented on the City’s sign code, saying that four signs are not enough for Open Houses. She said the real estate market is really tough right now, Washington Mutual is laying off workers and closing loan centers, and the City's sign code is detrimental to real estate actions. In speaking about property she owns that is designated Multiple Use, she also encouraged the Council to visit the Issaquah Highlands development as a good example of a development that would work in Maple Valley. Mrs. Castagna also expressed her appreciation for Deputy Mayor Flynn's decade of service to the City.

Bob Castagna also said thanked Deputy Mayor Flynn and encouraged him to stay active in the City as a private citizen. Mr. Castagna then referenced the Yarrow Bay presentation scheduled later in the meeting and encouraged the Council to not rush to judgment regarding any proposals they may have.

4. BOARD, COMMISSION, COMMITTEE REPORTS

(a) Library Advisory Board........................................................ Chair Pat Boogaerts

Chair Pat Boogaerts spoke to the Council regarding Library Advisory Board activities and concerns this past year, highlighting:

· resolution of "library clustering" issues

· resolution regarding the Seattle/King County mutual use agreement

· impacts of closing of the Covington library for construction

· traffic issues at the Library’s intersection

· concern regarding potential impacts to the library if there is intensive development of the Donut Hole property

· various library programs features

· note that teen library use is the fastest growing segment at the library this year

· expression of appreciation from King County Library System Director Bill Ptacek for the good relationship between the City and the library

· the maple seed art pieces that were stolen from the library a couple of years ago and the anticipated replacement of that art in some form somewhere in the library in the near future

· Library Guild earnings of over $10,000 thus far in 2007 which will support multiple library programs

5. APPROVAL OF THE AGENDA

Item 6(a) Minutes of the November 19, 2007 City Council meting was pulled from the Consent Calendar and placed on the agenda under Ordinances, Resolutions and Motions.

A technical correction was made to the Minutes of November 26, 2007, page 15 of the agenda packet, to insert "Councilmember-elect" into the "For the Good of the Order" invitation issued by Councilor Glenn Smith regarding the Suburban Cities Association.

MOTION: It was moved by Councilor Johnson, seconded by Councilor Laise Jonas, to approve the agenda as modified. MOTION CARRIED 7-0.

6. CONSENT CALENDAR

(b) Minutes of City Council Regular Business Meeting November 26, 2007

(d) Approval of voucher checks numbered 14942 - 15022, wire transfers, payroll and benefit checks numbered 102928 – 102946, and direct deposits in the total amount of $398,228.13 approved at the December 5, 2007 Audit Committee Special Meeting

(e) Resolution No. R-07-560, authorizing the City Manager to enter into an amendment to the Interlocal Agreement with Okanogan County for jail services to increase the per day inmate housing fee

(f) Resolution No. R-07-561, authorizing the City Manager to execute a Professional Services Agreement with Stoel Rives, LLC for legal services

(g) Resolution No. R-07-562, authorizing amendment to the Professional Services Agreement with Thomas R. Hargan for legal services

(h) Resolution No. R-07-563, authorizing the City Manager to execute an amendment to the Professional Services Agreement with Quality Infosystems for information technology management services

(i) Resolution No. R-07-564, authorizing the City Manager to execute a Qwest Frame Relay Acknowledgment for frame relay services for City Hall

MOTION: It was moved by Councilor Gerken, seconded by Councilor Smith, to approve the Consent Calendar as modified. MOTION CARRIED 7-0. **** Clerk's note: a scrivener's error was made in the numbering of the Resolutions approved in items 6(e)-6(i), the agenda and materials incorrectly indicated Resolution numbers in the 600's rather than the 500's, i.e. Item 6(e) was numbered R-07-660 rather than the correct assignment of R-07-560; Item 6(f) was numbered 661 rather than the correct assignment of R-07-561; Item 6(g) was numbered 662 rather than the correct assignment of R-07-562; Item 6(h) was numbered R-07-663 rather than the correct assignment of R-07-563; and Item 6(i) was numbered R-07-664 rather than the correct assignment of R-07-564.

7. PUBLIC HEARING: NONE

8. LAND USE REPORTS: NONE

9. CONTINUED BUSINESS

10. ORDINANCES, RESOLUTIONS, AND MOTIONS

(a) Ordinance No. O-07-354, adopting the 2008 Budget.........................................

........................................................................... Finance Director Tony McCarthy

Finance Director Tony McCarthy briefly reviewed the development and review process of the proposed 2008 Budget, noting the revision of the Budget following receipt of the final property assessment calculations from the King County Auditor.

MOTION: It was moved by Councilor Gerken, seconded by Councilor Johnson, to approve Ordinance No. O-07-354, adopting the 2008 Budget. MOTION CARRIED 7-0.

Councilor Smith commended Mr. McCarthy on his work developing the City budget.

(b) Minutes of November 19, 2007 City Council Regular Business Meeting..........

Review of the preliminary minutes resulted in Council direction to the City Clerk to make further revisions to the account of the discussion regarding the Drug Summit on page 8 of the agenda packet and then return the minutes of this meeting to the Council for action.

11. NEW BUSINESS

(a) Presentation by Yarrow Bay Development regarding preliminary plans for the King County property known as the "Donut Hole"......................................................................

............................................................................ City Manager Anthony Hemstad

City Manager Anthony Hemstad introduced Colin Lund and Kathy Orni from Yarrow Bay Group, who provided a brief update regarding the current status of negotiations and plans for development of the Donut Hole property.

Mr. Lund stated that Yarrow Bay is active in the South end of the County and has developed Rock Creek Meadows in Maple Valley. He noted that Yarrow Bay is planning for the future, and the Group sees Maple Valley as a great place to live and their staff spend a great deal of time in the area. He referenced indications that the City is starting its own planning efforts relative to the Donut Hole site and said that Yarrow Bay would be eager to participate in that effort, but not to direct it. He said that Yarrow Bay is hearing the various concerns that are being voiced regarding development of the Summit Pit/Donut Hole property, the development would need to go through standard development processes, and patience is key. He said that there will be impact assessments, and those have to be worked through.

Kathy Orni provided background on the Donut Hole proposed purchase, saying that the Yarrow Bay Group approached the County two years ago regarding the property, and in June of this year the County Council passed the exclusive negotiation ordinance that allows the County to negotiating for the purchase. She said Yarrow Bay fully anticipates working with the City of Maple Valley and there will be an Environmental Impact Statement (EIS) completed before development occurs, but at this time Yarrow Bay does not have concrete plans.

Ms. Orni said that Yarrow Bay anticipates a March purchase and sale agreement, with an April-June or July EIS effort. She said Yarrow Bay plans on sharing with the City various development alternatives before submitting a formal application, and said they are encouraged that the City will be embarking on their own planning process so that the City’s vision can be incorporated into the plans for development. She said the EIS process will take approximately nine to twelve months, and there will be public involvement in that process. Ms. Orni said that Yarrow Bay fully anticipates building the improvements determined necessary through the EIS process, and Yarrow Bay anticipates having the mitigations on the ground before buildings are built. Ms. Orni submitted a written summary of her statements. Click here to view the written summary.

Mayor Iddings thanked Mr. Lund and Ms. Orni for the presentation and said she was pleased to hear Yarrow Bay will be participating in the City's subarea process for the Donut Hole. The Mayor clarified with staff that the subarea planning process is moving forward and after the first of the year more detailed information will be presented regarding the City’s subarea planning.

(b) Mayor's recommendation for appointments to the Economic Development Committee and Library Advisory Board........................................................ Mayor Laure Iddings

Mayor Iddings recommended the appointment of Kevin Tolsma, Peter Opsahl, Robert Ludke to two-year terms and Debbie Malone to a one-year term on the Economic Development Committee, and Pat Boogaerts, Phyllis Cavanaugh, and Evelyn DeFrisco to three-year terms on the Library Advisory Board.

There was discussion regarding the number of interested applicants and diversity of membership on the Economic Development Committee.

MOTION: It was moved by Councilor Gerken, seconded by Councilor Laise Jonas, to approve the recommendations of the Mayor for appointments to the Economic Development Committee and Library Advisory Board. MOTION CARRIED 7-0.

12. CITY MANAGER’S REPORT.............................................................. Anthony Hemstad

(a) City Hall Update

(b) Process 2 and 3 Projects Report

(d) Maple Ridge/Maple Woods Annexation Update

(e) Neighborhood Reinvestment Program Update and Eastwood Forest Project Cost Revision

Mr. Hemstad referenced the written materials in the agenda packet, responded to Council requests for clarification, and advised the Council that staff would provide a detailed update regarding the Kite Development project and the Maple Woods Annexation effort after the first of the year.

Deputy Mayor Flynn noted that he did not attend the Holiday Lights as noted in the City Hall update, but did attend the Planning Commission meeting that same evening.

There was Council concurrence to authorize a $200 cost revision and extension to the Eastwood Forest Neighborhood Reinvestment Program project.

13. CITY COUNCIL REPORTS/FOR THE GOOD OF THE ORDER

MOTION: Councilor Smith offered a motion, seconded by Councilor Johnson, to, before the end of the year, officially set up a photo shoot for the Mayor, Deputy Mayor and the City Council. MOTION CARRIED 6-0, Flynn abstaining.

Councilor Pilgrim announced that the Historical Society museum was recently vandalized.

Councilor Gerken reported he recently gave a classification talk at Maple Valley Rotary explaining the workings and mechanics of the City Council.

Deputy Mayor Flynn announced he plans to attend the upcoming Planning Commission meeting.

Councilor Laise Jonas requested five minutes on the January 7, 2008 meeting agenda to report on the upcoming Jail Administration Group meeting she will be attending.

Councilor Johnson noted that Wednesday, December 19, the Drug Summit will be held at the Community Center and she encouraged everyone who is able to attend in order to better understand the impact of drugs and alcohol on the community.

Councilor Smith reported that the Mayor of Covington and a Kent Councilmember were elected to the Suburban Cities Association Board.

The City Council and City staff, dressed in plaid flannel, then paid tribute to Deputy Mayor Flynn, who will be leaving the Council at the end of the year, and has been Deputy Mayor since the City first incorporated in 1997.

Following presentations by Councilors and staff, a proclamation was presented by the Council declaring the month of January to be Jim Flynn month in the City of Maple Valley and encouraging all citizens to pay tribute to Deputy Mayor Flynn's steadfast efforts on behalf of his hometown by wearing a plaid flannel shirt, his customary attire, at least once during the month of January.

14. ANNOUNCEMENT OF NEXT MEETING

SPECIAL MEETING

Monday, December 17, 2007

Tahoma School District Central Services

SPECIAL MEETING

Monday, January 7, 2007